The agenda for board meetings is the foundation for a productive and successful board meeting. It provides each item the board will debate and how long it will take to speak about them.
The ideal agenda should begin with items that require a decision. This keeps the board from running short of time and allows them to discuss the most important issues before the meeting ends. Action items and concrete data at the top of the agenda prevent boards from getting bogged-down in minutiae which are not essential to the organization.
After the board has finished old business, they are able to explore new ideas for the organization. This could range from new projects that help with fundraising or outreach to new ways to connect donors and members. Make sure you reserve enough time for discussions and debate.
This is a chance for the board to give special announcements, shout-outs felicitations, and other things that aren’t able to fit into other agenda items. This is also a great opportunity to suggest ideas for the next agenda. After the meeting has concluded, the chair will thank everyone who attended and inform everyone of when the next meeting will be. The meeting secretary will then document the official conclusion of the meeting in the minutes.